2012 Vendor Application – Word doc
2012 Haymaker Farmers Market Vendor Application
Thank you for your interest in becoming a member of Kent’s Haymaker Farmers’ Market, (HFM Inc. #1837878 incorporated non-profit state of Ohio.) Please read carefully and follow the steps below:
Please read the Rules of the Market. Please fill out the application form completely. Submit your application by May 1, 2012 to:
Haymaker Farmers’ Market
c/o Kelly Ferry
875 Vine St. Kent, Ohio 44240
Or by email to: haymakermarket@gmail.com
Fees: 2012 season vending fees were adjusted by the board of directors at the annual spring meeting held on February 12, 2012. Fees are used exclusively to pay for the following market related expenses: market manager stipend, market liability insurance, advertising in the Record-Courier and other media, fees to maintain the market SNAP/EBT program, sandwich board signs placed around town every Saturday by the manager, production of market branded t-shirts, hats, and shopping bags for sale. Fees paid to the musicians performing through the “Music @ the Market series”, costs associated with the “Downtown @ the Market” project which is a connection between downtown merchants and the farmers’ market, purchase of gravel for the market site, purchase of market umbrellas and stands, rental of a Porta-restroom placed on the site during the market season, fees associated with filing for and maintaining tax exempt status as well as any city, county or State of Ohio permits that may be assessed, accounting fees for annual taxes, postage for mailings, incidental office supplies, fees for market website hosting and url, incidental items that must be purchased to maintain the equipment, umbrellas, stands, benches, or signs.
2012 Vendor Fees & Season Pass Structure
Full season:
May 26 – October 27, 2012 (23 weeks)
$240 if paid in full by first day of market
$260 if paid in two payments: $130 by first day of market, $130 by August 4
Full payment must be received by August 4 or vendor will not be permitted to set up until paid in full with a $25 penalty.
Specialty Crop Permit:
Prorated at $13 per day, paid in advance for farmers who grow only single product crops such as pumpkins or apples with manager’s prior approval.
Charities, non-profits, and a single local artist or musician may set up with at least one week’s advance permission from the manager on a case-by-case basis, free of charge, but will not be permitted to sell produce, baked goods, or value-added food products.
You will be notified by email or telephone regarding receipt of your application (PLEASE CIRCLE YOUR PREFERENCE).
Farm or Business Name
Names of owners (a farm unit is defined as one business)
Mailing Address
Telephone Number (with area code)
E-mail address
Address of production location (if different from above
.
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Website/blog/Facebook/Twitter for your business: ¬¬
Product Categories
This is where you let us know what you intend to sell at Market. Please estimate, by category, the percentage of total sales each category represents (total to equal 100%.) For each category that applies to your sales, circle the general types of products that you intend to sell at Market and list individual products as well.
Category 1 estimated % of sales _____
Raw or minimally processed farm products
Are your products certified organic? ______ Certification. ____________________________________
Will you be carrying up to 10% of product from a nearby farm?¬¬¬¬¬¬¬ ______
Product _________________________________ (always subject to manager approval).
Farm Name & Address _________________________________________________________________
Raw Vegetables and fruits:
Eggs:
Maple Syrup:
Honey:
Herbs:
Bedding Plants:
Landscape Plants:
Cut flowers:
Other:
Category 2 estimated % of sales _____
Cottage foods and non-refrigerated baked goods. If ingredients used in the products below are harvested from your farm, please indicate which ones.
Baked goods:
Jams, Jellies, Preserves:
Vinegars:
Juices, Coffee, Tea:
Category 3 estimated % of sales _____
These are products that require more stringent inspections, regulation, and usually refrigeration.
Acidified foods like pickles and relishes (these require the FDA short course certification and Ohio Dept. of Agriculture licensing):
Cheese and other dairy products:
Ready to eat prepared foods: (requires RFE prepared foods license)
Category 4 estimated % of sales _____
Farm Crafts: must be produced predominately from materials grown or harvested by the vendor.
Soaps and lotions, body products made by vendor from agricultural products:
New Vendor Background Information (The more descriptive you are describing your operation, the better we are able to evaluate your application.)
1. How long have you been farming?
2. How much area do you have in production?
3. How long have you been producing these products?
4. How do you currently market your products?
5. Do you sell at other Farmers’ Markets in the area? Which ones and for how long?
I acknowledge that I have been provided with a copy of the “Rules of the of Haymaker Farmers’ Market” and that I will abide by these rules. I also understand my membership may be terminated without refund of fees for violation of the market rules. I further agree to allow representatives of Haymaker Farmers’ Market with prior notice to visit the premises where the products I intend to sell are produced.
SIGNATURE DATE
APPLICANTS: DO NOT WRITE BELOW THIS LINE
Application received by Date
Site visit made by Date
Application updated 3/8/2012
PLEASE READ AND SIGN NEXT PAGE – HAYMAKER FARMERS MARKET EBT/SNAP, CREDIT/DEBIT AGREEMENT FORM
Haymaker Farmers Market
Vendor Agreement for EBT/SNAP & Credit/Debit Service Program
Haymaker Farmers Market is implementing a new Electronic Benefit Transfer (EBT) and Credit/Debit card service program. EBT will enable the Market to accept Ohio Directions cards from customers in payment for eligible food items, under the USDA’s Supplemental Nutrition Assistance Program (SNAP) – formerly known as Food Stamps. The Credit/Debit card program will enable the Market to accept credit and debit cards from customers as payment for any items sold at the Market, including food, art, flowers, plants, and decorative items.
One goal of the Market is to provide a value-added revenue source for vendors and to provide customers with alternative methods of purchasing fresh, locally produced foods. Based on the experience of other markets, we anticipate this program will contribute to an increase in overall vendor revenues. A portion of program costs will be covered by a small fee charged to credit/debit users, the rest from vendor fees.
The Market will promote this program through on-site signage, flyers, press releases, and advertising. To ensure consistency and clarity for customers, the Market is requiring that all vendors participate in the LINK and debit/credit service program. All vendors, including those selling items not eligible for LINK purchases, must be familiar with this program and comply with the requirements in this Agreement. Vendors selling items eligible for LINK will be provided with a “We Accept EBT/SNAP Tokens” sign, which must displayed at their booth.
There is no fee for vendors to participate in this program. The Market will sell wooden tokens to customers using a point-of-sale (POS) machine located at the Market table. Two different types of tokens will be sold and will have different redemption requirements:
EBT tokens will be imprinted in GREEN and have a value of $1.00.
• GREEN EBT tokens can only be used to purchase fruits, vegetables, meats, fish, poultry, dairy products, seeds and plants intended for growing food.
• EBT tokens MAY NOT be used to purchase non-food items, foods intended for consumption at the Market, or hot foods.
• You may NOT set a minimum purchase requirement for EBT tokens.
• NO CHANGE can be provided for EBT tokens; however, you may offer the customer additional food items to make up the difference.
CREDIT/DEBIT tokens will be imprinted in RED and have a value of $5.00.
• RED credit/debit tokens can be used to purchase any items at the market, including arts/crafts, other non-food items, flowers and non-food plants, and foods intended for consumption at the Market.
• You may NOT set a minimum purchase requirement for credit/debit tokens.
• CHANGE CAN BE PROVIDED for credit/debit tokens.
Market customers will use these tokens to purchase vendors’ products. At the end of the day, vendors will count the tokens, place them in an envelope provided by Market staff, and return the envelope to the market info table before leaving the Market. At the beginning of the next Market, the Market Manager will return the envelope, along with a check for the total value of tokens turned in at the end of the previous week’s market. Vendors will benefit from this program as if they had individual wireless machines without the additional equipment and service expenses or bookkeeping responsibilities.
To ensure consistency and compliance with regulations, vendors participating in Haymaker Farmers’ Market must sign this
agreement to confirm their agreement to participate in the SNAP & credit/debit service program and to certify they are aware of
the rules of the program.
I, ____________________________________ on behalf of my business, ____________________________________ agree
to abide by the rules described herein as they relate to the processing of EBT and debit/credit card transactions. I agree to follow
all USDA SNAP rules, as outlined in this agreement, and I will also require all individuals transacting business at the Market on
my behalf to follow these rules. I understand the Market reserves the right to remove vendors from the Market who do not comply with these rules.
______________________________________________________ ______________________________________
Vendor Signature Date
Please sign and return, and please make a copy for your records.
